Welcome!

Most of the site in in german language at this moment. In case youīre interested, you can find the german version here.

Until further notice, youīll get information only to my english-language-programs, on this page.

Invoice-Easy2.1-OOo.sxc

About the program (shortly):

The program is an OpenOffice.org1.1.4-Calc file. OpenOffice.org is a freeware productivity suite, comparable with Microsoft-Office in look and functionality. You can download the latest full-version on www.openoffice.org.

The file was developed in order to be able to write the first invoice after only five minutes of setup, regardless to the different types of accounting.

The formulas are designed to fit most types of accounting in many countries, which means, that different results are possible in a single cell, but allways according to your special data. As a supplement to this, the macros (action buttons) of the file will make the formats fit to the accounting of every single invoice. Rows and columns, which are not needed will fade out. Besides these optical effects, also every word, which isnīt needed, will be faded out. Customers, who donīt receive rebates or discounts from you, will not even see these words on the invoice, in order not to cause demands. Since everything works automatically and only the necessary data is queried in the setup, it should not bother you, if your billing doesnīt need all the functionality.

So, shortly said, you donīt have to change anything in the invoice form, regardless, if your billing uses net prices (e.g. in the USA) or gross prices (which are used in some cases e.g. in european countries), if you must apply different tax rates and/or rebates, if you sell stock items or bill individual services etc.

The invoices can be written by automatic data-overdraw from data sheets (addresses and items), by the use of references (simply type in customer-ID, item-# and quantities directly in the invoice), more or less by hand or by a mixture of these methods.

The invoice form can easily be translated into other languages (in the data sheet) and can therefore also serve for international transactions or can be applied in non-english-speaking countries.

The program provides the following functions:

• References to the data sheets, making the repetative use of addresses and items easy. You will only have to fill in the customer-ID, item-Numbers and the quantities in order to make the invoice ready for printing. Of course, the data sheets must be filled, first :-)
• Selection of customer address and items by clicking on a button. This will be useful, if your pricelist or customerlist are to big to be learned by heart.
• Automatically changing invoice-#.
• Automatic saving of an invoice journal with the main data (invoice-#, date, customer, subtotals, tax amounts, final demands, due date etc.).
• Automatic saving of a PDF (Adobe Acrobat) file-copy.
• Reconstruction of all invoice formulas with one click. With this, you can change nearly everything in the invoice without having trouble of reconstructing formulas, e.g. fill in special prices, item-descriptions or payment-instructions etc.
• Further usage or deletion of the actual data for the next invoice by choice. This is useful, if invoices are very similar to each other, e.g. if only the customer changes.
• Perfect preparation of the invoice form for printing (look and contents) as described above.
• Adjustable number of printed copies (0-5).

The pictures were taken with the german version of OpenOffice.org 1.1.4. Of course, the menu may look different in your version.

Invoice-Easy2.1-OO.o.sxc is freeware under the GPL-licence.

Download:

(System Requirements: OpenOffice.org, Version 1.1.4 or higher)

The english part of the site will be further developed in the future.

Dirk Swierkowski
- Software Development-
Stypelmanweg 22
D-44319 Dortmund
Germany

Tel. + Fax: +49 231 - 28 13 10
Mobile: 0173-4916726
e-mail: dirk@swierkowski-online.de
web: www.swierkowski-online.de, english:www.swierkowski.online.de/home_eng-htm